Live compliance platform

Every worker.
Every document.
Every deadline.
Under control.

Stop chasing documents over WhatsApp. Work-Force gives construction teams real-time compliance tracking, project Gantt views, and automated alerts — for ZZP, employed, and subcontracted workers anywhere. Customizable document sets work for any country, with pre-built sets for the Netherlands, Belgium, Germany, and Denmark.

Start free trial Try the Live Demo See how it works
✓
Works globally — customizable document sets
✓
ZZP and employed workers — one platform
✓
Daily compliance alerts before deadlines hit
work-force.nl/app.html
● Synced
Workers
Assignments
Resources
Settings
No-Go
2
Warning
1
Go
4
Active
7
Worker Type Assignment Score Status
JB
J. van den Berg
NL-041 · NL
 ZZP Amsterdam North DC 45% No-Go
MS
M. Schmidt
DE-027 · DE
 ZZP Brussels Infra Site 63% No-Go
PK
P. Kowalski
BE-089 · BE
 Employed Amsterdam North DC 75% Warning
DI
D. Ionescu
NL-055 · RO
 ZZP Rotterdam Civil Works 100% Go
📧Daily digest ready — 2 workers with missing required docs
—
—
Documents on file (required) —
Sound familiar?
Managing compliance without the right tool is painful.
If any of these feel too familiar, Work-Force was built exactly for you.
💬
Chasing workers for documents over WhatsApp
Endless back-and-forth for passports, VCA certificates, and contracts — followed by weeks of nothing.
📊
Spreadsheets that are always out of date
Shared Excel files with conflicting versions, missing columns, and no audit trail when something goes wrong.
⚠️
Not knowing a VCA certificate expired last month
Workers on site with lapsed documents you only discover during an inspection — not before.
🔎
Scrambling before a client or labour inspection audit
Hunting for files across email, WhatsApp, shared drives, and sticky notes the night before an audit.
🧾
Different rules for ZZP, employed and subcontracted workers
Each category needs different documents — and keeping track of who needs what is a full-time job on its own.
🇪🇺
Workers across borders — each country with different requirements
Cross-border postings mean A1 forms, local registrations, and country-specific compliance sets — for every worker, anywhere they're posted.
Simple by design
Up and running in three steps.
No lengthy implementation. No consultant required. Just a clear, purposeful setup that gets your team compliant fast.
1
Set up your document sets
Choose from pre-built compliance sets for the Netherlands, Belgium, Germany, and Denmark — or build your own for any country or worker type. Each set defines exactly which documents are required, with names, categories, and expiry tracking.
2
Add your workers
Add workers with their type, nationality, and assigned document set. Workers immediately get a GO/WARNING/NO-GO score based on their document status. Invite them to the worker portal so they can upload documents directly from their phone.
3
Stay on top automatically
Every morning, a compliance digest lands in your inbox — listing expired documents, upcoming expirations, assignments ending soon, and uncharged billing weeks. The dashboard updates in real time as documents are submitted and approved.
Platform capabilities
Everything compliance teams actually need.
One platform that replaces spreadsheets, WhatsApp chains, and missed deadlines — built specifically for construction labour management.
✦
AI Assistant — Ask Your Data Anything
Type a question in plain English — “who has expiring documents on site next week?”, “what’s my labour forecast?”, “which accommodation weeks are uncharged?” — and get an instant answer pulled from your live compliance data. No reports to build, no filters to set. Read-only and fully organisation-isolated. Powered by Claude.
🚦
GO / WARNING / NO-GO Status
Instant compliance scoring for every worker based on document completeness and expiry dates. Green means ready to work. Red means grounded. Configurable warning windows per document type.
📄
Document Tracking
Track every required document per worker — passport, VCA, A1 form, BSN, KvK, VOG, health insurance and more. Upload files, set expiry dates, and review submissions from the approval queue.
📱
Worker Self-Service Portal
Workers log in with their work email — no app download, no account creation. They see their document status, upload missing files, and check their assignment. Available in English, Dutch, and Romanian.
📅
Project Gantt & Assignments
Gantt-style roster view across all projects and workers. Manage current, upcoming, and historical assignments with start/end dates, rates, and contract file storage. See who is where at any point in time.
🏠
Accommodation & Vehicle Billing
Track accommodation and vehicle assignments per worker. Weekly billing tracker flags uncharged periods automatically. Record invoices, charge references, and operative deductions — all in one place.
📧
Daily Email Digest
Every morning, a summary email covers expired or missing documents, expiry warnings within 60 days, assignments ending within 14 days, and uncharged billing weeks. Nothing slips through unnoticed.
🔐
Role-Based Access Control
Admin, planner, compliance officer, and viewer roles. Each role sees and can edit only what they need. MFA available for all accounts. New users require admin approval before gaining access.
📋
Document Sets & Templates
Pre-built compliance sets for the Netherlands, Belgium, Germany, and Denmark — or build your own for any country or worker type. Build custom sets for subcontractors or specialist workers. Attach downloadable form templates for each document type.
🗂️
Archive & Audit Trail
Every change is tracked. Deleted items go to a recoverable archive with full payload. Approval and rejection history is retained with timestamps. Pass any labour authority audit with confidence.
Live preview
See it in action.
Click any worker row to see their document status in real time — exactly as it looks in the live platform.
👆 Click any worker row to view their document details
Workers
Assignments
Projects
Resources
Approvals
Settings
‹ Week 23, 2026 This Week › Today
No-Go (W23)
4
Missing required documents
Warning (W23)
2
Documents expiring soon
Go (W23)
12
All required documents on file
Active Workers
18
11 ZZP · 7 Employed · 3 inactive
All Doc Sets ▾ Active ▾ Compliance: All ▾ All Projects ▾
Document on file Expiring within warning window Missing or expired
Workers 18 shown · 18 active · 3 inactive
Name Type Assignment W23 Required Docs Score Status
JB
J. van den Berg
Ref NL-041 · EU
 ZZP Amsterdam North DC
VCA Cert A1 Form KvK Extract
45% No-Go
MS
M. Schmidt
Ref DE-027 · EU
 ZZP Brussels Infra Site
Passport VOG A1 Form
30% No-Go
PK
P. Kowalski
Ref BE-089 · EU
 Employed Antwerp Slab Works
Health Insurance Passport
75% Warning
DI
D. Ionescu
Ref NL-055 · EU
 ZZP Rotterdam Civil
All valid
100% Go
—
—
Document Checklist
📋 Project assignment Gantt — see who is on which site and when. Workers can have sequential and overlapping assignments.
Workers
Assignments
Projects
Resources
‹W23 · 1 Jun – 7 Jun›
Worker Assignments
Project Gantt — sequential and overlapping assignments with contract and rate storage.
Assignment Timeline
18 workers · 2026-W23 reference DayWeekMonth
Worker
W19
04 May
W20
11 May
W21
18 May
W22
25 May
W23
01 Jun
W24
08 Jun
W25
15 Jun
W26
22 Jun
W27
29 Jun
W28
06 Jul
W29
13 Jul
W30
20 Jul
W31
27 Jul
J. van den Berg
Ref NL-041 · EU · ZZP
+ Assign
P004 - Rotterdam Civil
P001 - Amsterdam North DC
M. Schmidt
Ref DE-027 · EU · ZZP
+ Assign
P002 - Brussels Infra Site
P003 - Antwerp Slab Works
P. Kowalski
Ref BE-089 · EU · Employed
+ Assign
P003 - Antwerp Slab Works
P005 - Vienna Fit-Out
D. Ionescu
Ref NL-055 · EU · ZZP
+ Assign
P004 - Rotterdam Civil
Active assignment
Expiring soon
Future / upcoming
Completed
🏠 Accommodation register — track which workers are staying where and until when, with weekly charge-back.
🏠 Accommodation
🚐 Vehicles
🔧 Tools
Accommodation Register
Track properties and which workers are staying where, with weekly billing.
Accommodation Timeline
6 workers DayWeekMonth ‹ Today ›
Worker
W19
04 May
W20
11 May
W21
18 May
W22
25 May
W23
01 Jun
W24
08 Jun
W25
15 Jun
W26
22 Jun
W27
29 Jun
W28
06 Jul
W29
13 Jul
W30
20 Jul
W31
27 Jul
J. van den Berg
Ref NL-041 · Amsterdam North DC
+ Assign
City View Apartments
M. Schmidt
Ref DE-027 · Brussels Infra Site
+ Assign
Park Lodge East
P. Kowalski
Ref BE-089 · Antwerp Slab Works
+ Assign
Harbor Residences
D. Ionescu
Ref NL-055 · Rotterdam Civil
+ Assign
City View Apartments
Park Lodge East
Active stay
Ending soon
Upcoming
🚐 Vehicle register — track company vans, charge workers, and log fleet events.
🏠 Accommodation
🚐 Vehicles
🔧 Tools
Vehicle Register
Manage fleet vehicles and track which workers are using them, with weekly charge-back.
Vehicles 4 assigned · 2 available
VehicleAssigned ToFromToWeeklyCharge ToStatus
VW Crafter
NL-234-TG
JB
J. van den Berg
3 Mar 2026 29 Aug 2026 €65 Operative Charged
Ford Transit
1-ABC-234
MS
M. Schmidt
14 Apr 2026 30 Jun 2026 €60 Operative Unbilled
Mercedes Sprinter
W-KP-1144
PK
P. Kowalski
1 Jun 2026 30 Nov 2026 €70 Company Unbilled
VW Transporter
17-GHD-4
DI
D. Ionescu
20 May 2026 15 Jul 2026 €55 Operative Charged
🔧 Tool register — track which worker holds which equipment, with optional weekly charge-back.
🏠 Accommodation
🚐 Vehicles
🔧 Tools
Tool Register
Track which worker holds which equipment, with optional weekly charge-back.
Tools & Equipment 14 issued · 6 in stock
Tool / EquipmentWorkerIssuedProjectWeeklyStatus
Hilti TE 60 Drill
SN: HLT-2024-0041
JB
J. van den Berg
3 Mar 2026 Amsterdam North DC €18 Charged
Dewalt Circular Saw
SN: DWL-9912-B
PK
P. Kowalski
1 Jun 2026 Vienna Fit-Out €12 Unbilled
Safety Harness Kit
Lot: SAF-2025-12
MS
M. Schmidt
14 Apr 2026 Brussels Infra Site — No Charge
Makita Angle Grinder
SN: MKT-AG-8821
DI
D. Ionescu
20 May 2026 Rotterdam Civil €10 Charged
Workers see their document status and submit updates directly from their phone or browser — no app install needed.
Worker Portal
Ivan Angelov Ivanov
✕ No-Go
Documents
Projects
Profile
Resources
Missing11
Expiring0
Expired0
Valid0
Optional9
REGISTRATION
🏢
KvK Registration Required
Missing
Chamber of Commerce registration
📎 Official form required
Download, complete and submit this template — do not use your own format.
🪪
Verklaring ID Required
Missing
A valid, filled in and signed document "Verklaring ID"
📎 Official form required
Download, complete and submit this template — do not use your own format.
🧾
VAT Number Required
Missing
VAT identification number registered
Compliance at a glance
Three statuses. Instantly clear.
Every worker gets a live status score based on their document completeness and upcoming expirations. No ambiguity — just clear signals you can act on.
✓ GO
GO — Ready to Work
All required documents are present, current, and not expiring within the warning window. This worker can be assigned to any project with full confidence. Compliance score: 100%.
⚠ WARNING
WARNING — Action Required Soon
All documents are present but one or more are expiring within the configured warning window (default 60 days). Take action now to avoid this worker becoming a NO-GO before the deadline passes.
✕ NO-GO
NO-GO — Cannot Work
One or more required documents are missing or have expired. This worker should not be assigned to any site until their compliance is restored. A daily digest alert is sent until the issue is resolved.
Simple, per-worker pricing
Pricing that scales with your workforce.
Pay only for the workers you manage — from €4 per worker per month, with a 50-worker minimum. The bigger your team, the lower your per-worker rate. Every plan starts with a 7-day free trial.
Monthly Annual 2 months free
Estimate your price
For 100 workers
50500+
€375/mo
€3.75 per worker / month
Billed monthly
Start free trial
Starter
For growing teams
€200/mo
€4 / worker · up to 100 workers
  • GO / WARNING / NO-GO compliance scoring
  • Pre-built & custom document sets
  • Expiry alerts & daily email digest
  • Worker self-service portal
  • Up to 4 team members
Start free trial
Most Popular
Growth
For established contractors
€375/mo
from €3.75 / worker · 100–300 workers
  • Everything in Starter
  • Worker Vault invites & portable documents
  • Project assignment Gantt & planning
  • Accommodation & vehicle billing tracker
  • E-signature contracts
  • Unlimited team members
Start free trial
Enterprise
For large workforces
€975/mo
from €3.25 / worker · 300+ workers
  • Everything in Growth
  • Volume per-worker discounts
  • Single sign-on (SSO)
  • Dedicated onboarding & priority support
  • Bespoke document sets & competencies
Contact sales
7-day free trial · No credit card required · Cancel anytime
Voor ZZP'ers · Work Force RI&E
Je RI&E voor de bouw.
Klaar in 10 minuten.
VCA-gecertificeerde opdrachtgevers vragen elke ZZP'er om een eigen Risico-Inventarisatie & Evaluatie. Kies uit 27 bouwvakgebieden, vink je voorgeprogrammeerde risico's aan en download een professioneel tweetalig RI&E-document met jouw bedrijfsgegevens en logo — automatisch bewaard in de Worker Vault.
1
Kies je vakgebied
Van timmerman tot kraanmachinist — 27 vakgebieden met honderden voorgeprogrammeerde risicobeoordelingen.
2
Vink je risico's aan
Risico's, gevolgen, niveaus en beheersmaatregelen zijn al geschreven — jij vinkt alleen aan wat van toepassing is.
3
Download & klaar voor VCA
Een professioneel tweetalig PDF-document, eenmalige betaling, bewaard in de Vault met automatische jaarlijkse herinnering.
Start mijn RI&E →
Gratis invullen en voorbeeld bekijken · eenmalige betaling voor het definitieve document
For your workforce · Worker Vault
Their documents. Owned for life.
Ready for every employer.
The Worker Vault gives every operative a single, secure home for their passports, certificates and compliance documents — that travels with them between jobs, shares to any company in seconds, and reminds them before anything expires.

One secure vault for every document

Passport, VCA, A1, insurance, qualifications — uploaded once and kept safe forever. Approved documents from any employer flow in automatically, so nothing is ever lost between jobs.

  • Bank-grade encrypted storage
  • Org-approved docs verified & badged
  • Yours to keep, even if you change employer
JV
My Vault
8 documents · all current
Passport
Verified by TM Construction
Valid
VCA Certificate
Uploaded by you
Valid
A1 Declaration
Verified by BouwNL BV
Valid

Send to any company in seconds

A new agency, a new site, a new employer — share a verified, up-to-date document pack with a secure link that expires when you choose. No more digging through WhatsApp or email for last year's certificate.

  • Pick any documents, send to any email
  • Verified docs clearly marked as approved
  • Links expire — you stay in control
→
Share documents
to hr@newemployer.nl
Passport
Verified
Selected
VCA Certificate
Verified
Selected

Stay ahead of every expiry

The Vault watches every expiry date and reminds the worker well before a document lapses — so they're never turned away from a site for an out-of-date certificate again. Always work-ready, always compliant.

  • Automatic reminders before expiry
  • Clear green / amber / red status at a glance
  • Never lose a day's work to paperwork
!
Upcoming expiries
2 need attention
VCA Certificate
Expires in 21 days
Renew soon
First Aid
Expires in 9 days
Renew soon
Passport
Valid for 3 years
Valid
€8.99/ month per worker
Start with a 7-day free trial — no card required
Cancel anytime · documents stay free to view forever
Start free trial
New module · Property Presence

Know exactly who's in
each property — automatically.

Put guest WiFi in every home you rent. When a worker connects, they sign in with their name and email and get online in seconds — and you get a live record of who's staying where, with a full history. No apps, no fobs, no manual sign-in sheets.

  • Live occupancy per property — see headcount the moment people arrive.
  • Full sign-in history — who was where, when. Exportable for landlords & audits.
  • Matches your workers — known operatives are recognised automatically; unknown emails get flagged.
  • Works with Cambium & cnMaestro — plug-in captive portal, sessions managed centrally.
Add it to your existing Work-Force account, or buy it on its own.
TM Construction BV
Connect at Europarcs
Enter your details to get online. It only takes a moment.
FULL NAME
Jan de Vries
EMAIL ADDRESS
jan@example.com
Connect to WiFi
Get started
Built for your team. Priced for your scale.
We set up your account, import your workers, and configure your document sets together. Dedicated onboarding included — no extra charge.
Start free trial sales@work-force.nl